Our Club Membership Management Software Supports:
Sports Clubs (tennis, racquet, multi-sport)
Country Clubs & Community Clubs
Golf Clubs & Driving Ranges
Fitness, Wellness & Leisure Centers
Booking Ninjas offers a unified, cloud-based membership management platform that replaces spreadsheets and manual processes. Automate sign-ups, renewals, bookings and payments so your team spends less time on admin and more time growing member value.
Help Your Club Thrive with Modern Membership Management
Robust member profiles and CRM tools keep contact details, preferences and activity history in one secure place — perfect for retention-driven clubs.
Create unlimited membership plans, family packages and corporate accounts with custom rules and pricing.
Offer monthly, annual and drop‑in access with an intuitive dashboard for staff to manage guests, day passes and walk-ins instantly.
Member Login
- Secure member login gives attendees access to their profile, invoices, bookings and exclusive resources from any device.
- See new sign-ups, renewals and cancellations in a single dashboard so your team can act fast and reduce churn.
Member Portal
- Members can view and manage bookings, classes and facility access from a clean, mobile-friendly portal.
- Repeat bookings, package top-ups and class enrollments are simple — boosting member satisfaction and recurring revenue.
Attendance Tracking
- Monitor member check-ins, class attendance and facility usage in real time to improve scheduling and staffing decisions.
- Use attendance data to spot underutilized services and design targeted promotions to increase engagement.
Member Insights
- Gain a complete view of member activity so you can personalize offers and improve retention.
- Identify members who rarely use certain facilities and create targeted re-engagement campaigns.
- Quickly review facility usage per member at any workstation to support upselling and service improvements.
- Receive alerts when members access services beyond their plan to reduce misuse and billing disputes.
Classes & Credit Passes
- Sell class packs, credit passes and time-based bundles linked to memberships so members can easily redeem credits for bookings.
- Flexible package management helps clubs tailor offers for beginners, families, and corporate groups.
Manage All Your Bookings With Our Booking Engine
Deliver seamless access to club facilities every day with an integrated booking engine built for members and staff.
Members can reserve courts, pools, dining, events and rooms from any device — simple, fast and reliable.
Avoid Overbooking with Our Online Reservation System
- Centralize reservations for all facilities with a responsive, real-time booking calendar.
- Track ballroom, meeting room, patio and private dining bookings to prevent conflicts and ensure a flawless member experience.
Facility Booking
- Allow members to reserve facilities in advance and view up-to-the-minute availability across the club.
Events Scheduling
- Schedule tours, walkthroughs, appointments and a wide range of club activities such as classes, seminars and member events.
- Create and update event schedules quickly while managing invoices, quotes and itineraries in one place.
- Plan concerts, tournaments and special events with flexible booking and attendee management tools.
Automation & Operational Tools
- Designed for a short learning curve, our intuitive PMS reduces training time and speeds adoption.
- Cloud-based deployment means no local installation — access the system from any device with secure, role-based access.
- Create reusable templates for packages, invoices, proposals and task lists to standardize operations and save time.
- Automate membership renewals, registrations and payment reminders so staff can focus on member experience.
- Enable automated bank drafts and scheduled credit card billing to reduce late payments and improve cash flow.
Enjoy a Seamless Payment Process
Club Accounting
- Streamline your club’s financial operations with clear transaction records, automated recurring entries and easy reconciliation.
- Get real-time reports on payments, facility revenue and member balances to improve forecasting and budgeting.
- Eliminate manual data entry and reduce errors with integrated accounting workflows.
- Post recurring invoices and manage balances across locations with a single source of truth.
Payroll
- Manage payroll, statutory reporting and fund remittances with built-in workflows that support multiple pay schedules.
- Integrate payroll with your accounting and HR systems for accurate, consolidated reporting.
- Support direct deposits and automate pay runs to reduce administrative overhead.
- Generate custom reports such as budgets and cost comparisons to support strategic decisions.
Step Up Seamless Transactions With Online Payments
Accept on-the-spot and mobile payments with integrated payment processing for a faster checkout experience.
Members can view and settle outstanding invoices, top up accounts and manage payment methods from the portal.
Automated reminders for unpaid balances, upcoming renewals and booked events help reduce missed payments and no-shows.
Push notifications, email alerts and in-app messaging ensure members never miss important updates or payment deadlines.
Point of Sale
- Manage retail, dining and event sales with a POS that syncs directly to member accounts and inventory.
- Integrated POS data keeps your business reporting up-to-date and accurate across finance and operations.
- Improve F&B service with tableside ordering, poolside service and mobile checkout for a modern member experience.
Ordering Online, Making Online Payments
- Allow members to order food and services from the club website or mobile app with clear pick-up and delivery options.
- Automatically notify staff of new orders and alert members when their order is ready for collection.
- Consolidate payment processing, member balances and order reporting in one integrated system.
- Support multiple payment methods and automate reminders to reduce failed payments and improve cash flow.
Improve Member Communication with Built‑in CRM
Our integrated CRM enables staff to track prospects, manage member journeys and automate follow-ups for higher conversion.
Build stronger relationships with members using segmentation, notes and historical interaction logs.
Simplify onboarding with automated welcome flows and multi-channel communication (email, SMS, push notifications).
Client Communication
- Deliver consistent, personalized member communications to increase satisfaction and retention.
- Use automated messages and templates to improve response times and reduce manual workload.
Emails
- Send automated confirmation emails, reminders and promotional campaigns with A/B testing and personalization.
- Combine email and SMS campaigns to drive attendance and increase bookings for classes and events.
Online Contact Database
- Keep a centralized contact database for accurate member and prospect data with strong search and tagging capabilities.
Reporting and Analytics
Turn member behavior and booking data into reliable forecasts for sign-ups, class demand and staffing needs.
Access analytics and historical reports that reveal trends and help you make data-driven decisions to grow revenue.
Events Management
Publish events on your website and social channels with integrated event registration to increase reach and attendance.
Keep your team aligned with a shared weekly and monthly calendar view for all club activities.
Enable members to register for workshops, classes and tournaments with automated confirmation and reminders.
Accept payments and renewals for events and subscriptions directly within the platform.
Optimize Your Brand’s Online Presence With Our Website Builder
Launch a professional, bookable website that integrates seamlessly with your membership system.
Improve brand consistency and search visibility with SEO-friendly pages and easy content management tools.
Take Control Of Your Club Activities With Our Club Management App
Book appointments, manage subscriptions and process purchases from your mobile device.
Manage staff schedules, member services and tasks on the go with role-based access and approvals.
Get real-time reporting and operational insights anywhere, anytime to support fast decisions.
Track upcoming and recent activities with clear timelines and reminders to keep operations on schedule.
Mobile POS
- The mobile POS puts checkout in the hands of your staff for faster, personalised service at tables, carts and poolside.
- Compact, smartphone-optimized checkout works where your members are — on the course, by the pool or in the clubhouse.
- Offer customized member pricing and immediate account charging without the need to visit a stationary till.
- Process sales from carts, pro shops and events to improve revenue capture and reduce queue times.
Mobile Ordering
- Allow members to order food, services and lessons through the mobile app with clear pick-up and delivery instructions.
- Notify staff automatically when orders are placed and update members when orders are ready for pickup.
- Track order fulfillment and link payments directly to member accounts for seamless reconciliation.
Auto‑optimized Rate Controller to Maximize Revenue
Our booking engine integrates with a smart rate controller that optimizes pricing based on demand and availability.
The AI-driven engine adjusts rates dynamically to maximize occupancy and revenue for events, room bookings and premium services.
Increase profitability and automate pricing decisions while keeping member value front and center.
Room & Facility Availability Sync Across Channels
Real-time availability prevents double-bookings and keeps member trust high.
Sync availability with third-party channels and partner booking sites through our channel manager for consistent inventory management.
Club Management Software Pricing
Flexible pricing to suit clubs of any size — from independent fitness centers to large country clubs. Choose the modules you need and scale as you grow.
Explore our plans to find the right fit for your club’s operations and budget.
Base Plan $99 / month
Add-Ons- Additional Locations $50 / location
- POS Integration $85
FAQ
What is club management software?
Club management software is a suite of cloud-based tools that helps clubs automate operations — from memberships and bookings to payments and reporting. It centralizes member data, improves communication and frees staff to focus on service and retention.
How do I set up a club management system?
Start by scheduling a demo at /demo-playground. Our team will assess your current processes, recommend the right modules and handle configuration, data migration and staff training for a smooth rollout.
Each setup is customized to your club’s needs — we’ll provide a clear implementation plan and timeline during the discovery call.
What training is included for club staff?
When you onboard with Booking Ninjas, you receive dedicated training sessions, onboarding documentation and scheduled follow-up calls. Ongoing support is available via email, phone and Slack to ensure your team gets the most from the platform.
We tailor training to roles — front desk, accounting, F&B and management — so each team member learns what they need quickly.
Can this integrate with our existing Salesforce organization?
Yes — Booking Ninjas is built to work with Salesforce and can be installed into your existing Salesforce environment. Our team will help map data and configure the app to fit your processes.
Can I get a demo of your club management system?
Absolutely — schedule a demo to see the platform in action and explore features that match your club’s needs.
Is there a member portal for members to manage their accounts?
Yes. Members can manage bookings, view membership status, upgrade plans, join referral programs and access documents through a personalized member portal.
Does this connect with POS systems?
Yes. Our POS integrates tightly with member accounts and the wider PMS so staff can accept payments, apply member pricing and sync sales to accounting. We can connect your existing POS or provide a fully integrated solution.
Is my data secure on Booking Ninjas Club Software?
Data is stored on Salesforce’s secure cloud infrastructure with regular backups and role-based access controls to keep member and business information protected.