Modern Student Housing Property Management System (PMS)
Manage student residences with a purpose-built platform that brings together accommodation bookings, resident accounts, maintenance workflows, and access control in one secure cloud dashboard.
Remove operational silos with centralized data, automate repetitive tasks, and unlock analytics that help you boost occupancy, reduce arrears, and deliver a better student experience.
Attract More Students with an Easy Online Housing Application
Make it simple for prospects to apply online, choose beds or rooms, and submit documents — a mobile-friendly application flow that increases conversion and reduces administrative work.
- Offer a secure, branded online resident application with configurable forms and document uploads.
- Capture applicant data, run eligibility checks, and reduce drop-offs with a frictionless journey.
- Allow access to the application page without forcing account creation to increase conversions.
- Use the included website builder to publish a customized online application page — no coding required.
Robust Inventory Management — Organize by Bed, Room, Unit, and Suite
- Model your property structure exactly — assign beds, private rooms, shared units, and premium suites with separate pricing and rules.
- Perform quick room moves in the system and manage roommate pairings or transfers with audit-ready records.
- Give leasing teams live inventory visibility with a centralized reservation calendar to maximize occupancy and reduce double-bookings.
Reduce Move-In Day Friction with Mass Check-In & Check-Out
Manage large, semester-based move-ins efficiently. Our bulk check-in/out tools reduce queues, speed documentation, and improve the student arrival experience.
- Use a streamlined group check-in/out workflow to process hundreds of students in minutes.
- Pre-plan move-in logistics, allocate staff, and publish arrival windows to avoid overcrowding.
- Monitor bulk operations via a user-friendly dashboard that consolidates status, pending tasks, and exceptions.
Built-In Student Orientation & Onboarding Tools
Deliver digital orientation programs that guide students through campus policies, room expectations, and community standards — ideal for remote arrivals and international students.
Students complete orientation modules from their devices, submit acknowledgements, and gain instant access to essential housing resources.
- Automated bedroom allocation and mobile checklists let students self-serve their move-in process.
- Students complete digital room inspections and file condition reports directly through the app.
- Support electronic lease signing to reduce paperwork and speed occupancy.
- Publish your housing handbook, policies, and community resources in-app so students can access them anytime.
- Handle maintenance, transfers, and guest requests through a single student-facing portal to reduce email and phone volume.
Student Housing Mobile Apps & Online Portal
A dedicated student housing app and responsive portal that simplifies payments, service requests, and community communications for students and parents alike.
- Students and parents can view account balances, pay rent, and track maintenance requests from one central portal.
- Self-serve booking for amenities, submit work orders, and renew leases with minimal staff intervention.
- Parent and guardian access options for transparency during the rental period.
Streamlined Accounting Built for Student Housing Operations
Automate rent collections, reconcile payments, and generate financial reports across multiple sites — all while maintaining audit trails for compliance and transparency.
- Track outstanding balances, generate tenant statements, and schedule automated reminders to reduce arrears.
- Automated renewals and billing cycles make semester transitions effortless for staff and residents.
- Integrated finance tools and exportable reports simplify accounting workflows and tax preparations.
Real-Time Reporting & Data Analytics for Better Occupancy Decisions
- Built-in analytics and Tableau CRM integration transform occupancy, revenue, and cohort data into visual dashboards.
- Plan by semester with availability forecasting and demand analytics tailored to academic calendars.
- Customize reports to measure KPIs such as vacancy days, average daily rate per bed, delinquency rates, and ancillary revenue performance.
Additional Features to Supercharge Your Student Housing Business
Ancillary Services & Retail Integration
Offer add-on retail services such as convenience packs, laundry credits, or welcome kits to generate extra revenue and improve resident convenience.
Maintenance & Incident Management
Manage preventive maintenance, urgent repairs, and incident escalation with automated work orders and SLA tracking.
- Residents submit maintenance requests through the portal and track progress in real time.
- Incident reporting forms help capture details and speed up staff response and escalation.
- Automated notifications keep residents and staff informed throughout the resolution lifecycle.
Mass Messaging & Community Communications
Send tailored messages — from payment reminders to facility updates — via SMS, email, or WhatsApp to keep residents informed and engaged.
Secure Online Payments & Billing
Reduce late payments with integrated online payment gateways, automated invoicing, and tenant-friendly payment plans.
Parcel & Package Tracking
Track parcels from arrival to resident pick-up and integrate carrier tracking to reduce lost packages and improve resident satisfaction.
- Full delivery lifecycle tracking until the package is collected by the resident.
- Carrier integrations provide pre-delivery visibility and automated notifications.
Access Control & Security Management
Protect residents and property with granular access control — set zone-based permissions for staff, students, and visitors.
- Reduce unauthorized entry by applying rule-based access policies across blocks and common areas.
- Integrate with card readers and smart locks to automate access provisioning and revocation.
Booking Ninjas Student Housing Management Software Pricing
Transparent pricing built for operators of any scale — from small houses to multi-campus portfolios.
Core Student Housing PMS (Starts from $100/month)
Add-Ons For Your Student Housing Property Management Software
Extend platform functionality with add-ons tailored to housing operators: booking engines, channel management, analytics, POS, portals, and more.
Booking Engine
Channel Manager
Data Analytics
POS
Cash Register
Portal
Email App
Membership Module
Esign (Additional Api's)
Communications (paid by usage)
FAQ
What is student hоusing management sоftwаrе?
Student housing management software is a specialized property management solution designed for campus and private student accommodation operators. It combines booking and occupancy tools, tenant portals, billing and accounting, maintenance workflows, access control and reporting — all optimized for semester-based operations and high-turnover populations.
Whаt fеаturеs tо lооk fоr in a studеnt housing sоftwаrе?
- Accounting and automated invoicing
- Budgeting, forecasting and financial insights
- Student-facing online portal and mobile app
- Ancillary services and retail integrations
- Maintenance, incident and SLA management
- Marketing tools and mass messaging
- Granular access control and security
- Parcel and package management
Expected benefits of student housing management software
Adopting a specialist PMS for student housing delivers measurable benefits across operations, finance, and resident satisfaction:
- Lower administrative costs and faster tenant onboarding through online applications and digital leases.
- Paperless approvals and streamlined workflows that increase throughput during peak season.
- Centralized data and audit trails for compliance and better decision-making.
- New revenue opportunities via integrated ancillaries (welcome packs, laundry, vending) and improved cash flow visibility.
- Enhanced safety and attendance tracking via integrations with access control and campus systems.
Key considerations when choosing student housing software
Before deploying a student housing PMS, evaluate these critical factors:
- Business size & scale: Choose a system that supports your current portfolio and allows you to scale for future growth without data loss or process disruption.
- Deployment options: Cloud-hosted SaaS reduces infrastructure overhead, while managed/private deployments are available for customers with specific compliance needs. Schedule a demo to see which model fits your architecture.
- Integration capability: Ensure the PMS connects with your finance systems, access control hardware, academic systems, and third-party services — Booking Ninjas is Salesforce-based, offering broad integration possibilities.
How Booking Ninjas supports student housing providers
We understand student housing is high turnover, seasonal, and requires coordinated services. Booking Ninjas delivers workflows built for move-in/move-out seasons, roommate management, unit-level accounting, and student engagement tools — all backed by implementation support and training.
Can you install this Student housing management system into an existing Salesforce organisation?
Yes. Our student housing solution is designed to integrate with existing Salesforce organizations, preserving your current data model while adding industry-specific objects and processes.
Can I get a demo of your student housing management system?
Absolutely — schedule a guided demo to see how the PMS maps to your operations, from application and leasing to billing and maintenance. Our demos focus on your priorities and include configuration examples relevant to campus calendars.
Schedule a demo today — pick a time that suits your team.
Do you support online booking for seats, desks, private offices via booking engine/app?
Yes — our booking engine supports online reservations for rooms, desks, and amenities. Residents and external guests can check availability, book, and pay online using desktop or mobile devices.
Do you connect with the POS (snacks shop)?
Yes. Booking Ninjas integrates with POS systems for cafes, kiosks, and campus retail — synchronizing sales, inventory, and resident account charges. We can also provision a managed POS if you need a bundled solution.
Do you have a member portal for residents to manage their accounts?
Yes. The resident portal enables users to manage bookings, view balances, set up payment plans, submit maintenance requests, and access community news. The portal can be customized with role-based access for parents, staff, and administrators.